Receptionist

Application are invited from the Nepalese citizen for the following position:

Position: Receptionist

Level: GSS Category III

Required No.: One

Age: Below 40 years as of the date of the application call

Location: Bhaktapur, Nepal

Date of Joining: Ten days (10 days from the date of issue of the offer letter)

Brief Position Description

We are seeking a highly organized and responsible Receptionist-GSS-III to join our STAC team. The role involves handling reception, telephone inquiries, correspondence management, providing assistance in general office management including receiving visitors and office administrative support, meeting logistics etc.

Essential Responsibilities

• Greet visitors, ascertain their needs, answer basic questions, and direct them to the appropriate staff person or department.
• Manage the office reception; handle calls and inquiries and direct them to the appropriate staff.
• Recording of messages for concerned authorities, received in their absence and submission of message slips to them.
• Receipt/registration/distribution of all incoming mail and dispatching all outgoing mail on a priority basis and maintaining record of dispatches.
• Provide clerical support including scanning, photocopying, filing and record keeping.
• Coordinate internal meetings and logistics which includes conference room reservations, arranging for meeting refreshments, notification to members, distribution of meeting materials and minutes, and confirming participant reservations and attendance.
• Coordinate with support staff and security as needed including gardener, sweeper and ensure office cleanliness and up-keep the premises.
• Other duties as assigned by Director, Professionals and Admin.

Education

• Minimum Intermediate/+ 2 in management, administration, or relevant field.
• Preferred bachelor’s degree in the relevant field.

Required Experience & Skills

• At least 2 years of similar experience.
• Ability to use MS office (Outlook, Word, excel, PowerPoint).
• Administrative, organizational and general office management skills
• High integrity and commitment to organizational values and principles.
• Flexibility and ability to work with people of diverse backgrounds.
• Attention to detail and accuracy in record-keeping
• Strong verbal, writing and communication skills essential (Nepali and English).

Interested candidates are requested to submit hard copy of application form in STAC format, cover letter addressed to the Director, updated CV with one recent passport-size photograph, attested educational certificates and other relevant testimonials through the Ministry of Foreign Affairs, Government of Nepal to the SAARC Secretariat on or before 16 September, 2025.

Note: No telephone inquiries will be entertained. Only shortlisted candidates will be contacted for the further selection process.

Source: Gorkhapatra